Bill File Submission

Beginning 2023-2024 RIML Session

  • Bill files can be uploaded by either students or their advisors

    • Bill files that are uploaded by a student only require the approval of their advisor

    • Bill files that are uploaded by an advisor do not require any approvals

An Introduction

Bill file submission is the process of a completed bill file being submitted by a student (or on a student's behalf). Participation is required by all three levels of RIML participants (students, advisors, and state coordinators).

Bill Title Registration must be completed before Bile File Submission can occur.

Figure 1: Bill File Submission

In the diagram above, green arrows indicate forward progress, red arrows indicate backward progress, and green diamonds indicate completely submitted bills.

As shown in the diagram, there is no direct relationship between advisors and state coordinators, other than to submit a bill file. In other words, a state coordinator cannot create/reject a bill file and then send it to an advisor; they can only send it to a student.

Likewise, there is no direct relationship between a student and a state coordinator (a student cannot create a bill file and then send it to a state coordinator; they can only send it to their advisor).

This is to ensure a proper chain of approval has been accomplished on every bill file.

Since students are directly responsible to their advisor, students can only create files and send them to their advisor (superior transaction). Since advisors are directly responsible to the state coordinators, advisors can either send bill files to their students (lowest subordinate transaction) or send bill files to the state coordinators (superior transaction). Lastly, since state coordinators are the highest possible authority, they can either send a bill file directly to a student (lowest subordinate transaction) or approve it.

Signature Requirement

Beginning in 75th Session, Students are required to e-sign all bill file submissions. This signature will be visible to state coordinators and advisors during the approval process.

If a bill file submission does not have a signature displayed in the signature box, an advisor or state coordinator must send the bill file submission back to the student for signature.

This requirement was imposed to help students understand and better comply with the Academic Honesty & Plagiarism policy found in the Handbook. The signature is only visible to (1) a student's advisor and (2) all state coordinators/administrators and will not be visible by anyone outside of the bill file submission process.

Getting Started

Use the below links to help guide your involvement in this process.

pageStudentspageAdvisorspageState Coordinators

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